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Determining your obligation

To determine your obligation status, you must answer each of the questions.

Once the table is complete, click on « Save ». Your company’s obligation status will be established for that obligation year.

For more information on designated materials, go to the « Designated materials » section of this guide or download the materials guide.

  • If you answer « Yes » in the « Designated materials ultimately intended for consumers » column, you confirm that your company or organization generated materials in the calendar year preceding the obligation year.
  • « Gross sales » refers to the gross sales, receipts, revenues and other funds related to the products marketed and/or services provided in Québec by your company, its subsidiaries and franchisees. Depending on your selection, you confirm that your company or organization is in the indicated bracket of gross revenues in Québec for the calendar year.
  • « Quantities generated » means that the quantity of all designated materials you generate is in the selected bracket, for all products and services offered under a brand, a name or a distinguishing guise and those for which your company is the first supplier in Quebec.

Important note

A targeted company’s status is related to the obligation year in question and indicates whether the company:

  • must file a detailed report on the weights of each designated material it placed on the market in Québec

or

  • is eligible to pay a flat fee for low-volume producers

or

  • is exempt from paying a contribution

A company eligible to a flat fee may choose to pay the flat fee or fill out a detailed Company Report and pay the contribution for actual quantities of materials generated. Regardless of the outcome of those real figures, the company’s contribution will not exceed the flat fee rate to which it is entitled. If you choose this option, select No in the drop-down menu. You must then provide details on the weights of the designated materials generated in Québec during the reference year of the report.

Once saved, answers to obligation status questions are locked and the padlock symbol is displayed. Only ÉEQ can change locked answers.

Contact Company Service at 514 987-1700 or service@eeq.ca.

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Statistics

You must provide the required information for data review purposes. It will be kept confidential and used exclusively by ÉEQ.

Further details on the required information:

  • Number of employees: in Québec only
  • Gross sales: see the definition provided in the guide« Gross sales » refers to the gross sales, receipts, revenues and other funds related to the products marketed and/or services provided in Québec by your company, its subsidiaries and franchisees. Depending on your selection, you confirm that your company or organization is in the indicated bracket of gross revenues in Québec for the calendar year
  • If you are a retailer, you must also indicate the number of points of sale you operate in Québec.
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Data

In this section: 

Reminder: The required data is always related to the previous year.

  • Enter all the required data in the portal;
  • Organize your report in divisions, if applicable;
  • Follow the procedures if you are using a calculator;
  • Enter the quantities of materials;
  • Enter the additional information required to file your report

Important note

The reporting system is designed to process data for one year at a time. If you are filing reports for several years, you must follow the whole process and file the report before returning to the dashboard to file the next report, starting with the oldest.

Check all the data you enter to ensure that the total weight (kg) on the page reflects the total on your worksheet.

Remember to include the materials generated by your indirect salesIndirect sales are all products shipped to a distribution centre located outside Québec (e.g. Ontario) that are then reshipped to Québec to be sold by retailers in stores located in Québec..

Low-volume producers

  • Select Yes or No* based on your choice
  • Save the information

If you change your mind and have not already filed your report, you may change your selection. To make changes, click Modify and select an option.

You will then be redirected to the « Submit report » page, where you must fill in the required information and file the report.

Important note

*Companies that are eligible to the flat fee but have compiled the required information may choose to fill in the data table. The low-volume producer will pay only the actual amount of their contribution. To select this option, click on « No ».

Data entry

To display the list of materials:

  • Click on the company name or division (see following section of the guide).

To enter new data or change those that have already been entered:

  • Click on «Modify »
  • Enter data in the table or use a calculator if available

Then specify if the data are for Québec or Canada

  • If you select « Canada », you will need to enter the percentage (%) of data attributable to Québec relative to national totals, either as sales or population.
  • The percentage will be applied to the data entered for that division in order to determine the contribution applicable only to Québec.

If your data is already for Québec only, select the province.

Entering quantities of materials

If you have compiled data for a given division:

  • Click on the name of the division and then on « Modify »
  • Enter weights in kilograms (kg) for each material to be reported

Quantities entered must be those generated between January 1 and December 31 of each reference year indicated on the screen.

Consult the Obligation Calendar for reporting and payment deadlines.

Important note

Save the data for the division once you have entered them.

Additional explanations to be specify in the report

An explanation will be requested when there are significant variations in quantities reported for the current year as compared to the last. A message will be displayed at the bottom of the screen where you can indicate the reasons for the discrepancy, such as the purchase or sale of a division, the marketing of new products or new promotion tool.

This process will help avoid data entry errors, which are the most common errors by companies in all sectors.

A warning message will also be displayed when you report materials that are not typically generated in your business sector.

  • This feature will ensure better classification of the reported material. For example, the message will be displayed if a durable goods manufacturer reports expanded polystyrene used for food packaging instead of expanded polystyrene for cushioning.

Important note

Please pay particular attention to the classification of your materials.

Creating divisions

  1. Determine how you wish to classify your data:
    • By factory
    • By product
    • By brand
    • Other
  1. Create divisions to classify your data:
    1. Click on « Add » (in the « List of divisions » section at the centre of the screen).
    2. A pop-up box will ask you to indicate the name of the division. Enter a division name that means something for you (e.g. « XYQ Company – Hardware » rather than simply the name of your company).
    3. Repeat steps 1 and 2 until you have created all the divisions you need for your Company report. Note that you may return to this screen at any time to add or delete divisions.
    4. To change the name of a division, click on the name to display the table of materials, and then on « Modify » to go into text mode. You may then change the name of the division

Important note

Low-volume producers cannot create divisions.

What if I am using a calculator?

As indicated in the section about using calculators, if you are a retailer or first supplier and your data are difficult to obtain, you may apply to use a calculator.

To use your calculator, you must:

  • Select the division from the list
  • Click on « Modify » in the list of materials for the division you selected
  • If your request is approved, you may select « Yes » to the question « Use a calculator ».

 

Go to the “Category” menu.

  • Select the sector that corresponds to your division.
  • Select the subcategory that applies to the division.

Important note

Not all categories include subcategories.

In the « Sales » or « Units » field displayed:

  • Enter the sales figures (in millions of dollars) or the total number of units sold if a sectoral or composite calculator is being used;
  • Click on « Save » before moving onto the next division to display appropriate calculations.

If you no longer wish to use a calculator, select « No »and save the change.

If you use calculators for most of your divisions, repeat the process until reporting for all the divisions is completed.

Enter printed matter and containers and packaging added at the point of sale, if applicable, since calculators do not support these items. It is therefore necessary to indicate the real data in a separate division.

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Credit

A credit of 20% is applied to the contribution paid by companies who market certain containers, packaging and printed matter (CP&PM) reaching or exceeding established thresholds of post-consumer recycled content.

If you reported CP&PM that are eligible for this credit, a screen entitled « Credit » will be added to the navigation path and you will need to put a check mark in one of the three following boxes:

  • Do not meet the thresholds required to receive the credit
  • Meet the thresholds but you do not wish to use the credit
  • Meet the thresholds and you do wish to use the credit for recycled content

If you choose to use the credit for postconsumer recycled content, you will need to enter the number of eligible kilograms for each material.

To display the list of materials, first click on the name of the company or a division.

To enter the data, click on « Modify » then enter the information in the table. Click on « Save » before moving on to the next screen.

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Clarification

In order to consider new environmental criteria in future Schedules of Contributions or add specific materials to the table grid, as provided by the Act, you may be asked a clarification question on the materials you report.

The question concerns emerging materials and is aimed at companies who generate containers and packaging. Here, you must indicate the proportion (%) of containers and packaging reported in the plastics category and detail whether they are made from PET, PETG or PLA (polylactic acid).

Example: If 5% of your reported purchases of plastic containers and packaging are made from opaque PET, enter the percentage in the appropriate cell. The calculation   in kilograms will be automatically generated.

Click on « Emerging materials »and a box will open on the screen.

The following table will be displayed. You must fill in the data.

If you do not know the answer:

  • Click on « I don’t know »
  • Click on « Save » when finished

After answering clarification questions, the status will switch from « To be defined » to « Confirmed » for each one.

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Methodology

Detail the steps taken to calculate the weights of the containers, packaging and printed matter generated by each division. ÉEQ must understand your calculation method.

Important note

If your company has implemented methods to reduce the quantity of containers, packaging and printed matter at the source, it is important that you detail them to keep ÉEQ informed about trends and orientations. Indicate the information in the appropriate section.

You may import your Word or Excel worksheets rather than emailing them. They will be linked to your company report and will help ÉEQ process it more efficiently.

  • Click on the icon to display the « Methodology file import panel »
  • Click on « Browse »
  • Select the file(s) in your system
  • Click on « Upload » to save it in your methodology.

You may view the documents at any time.

Click on « Save » before moving on to the next screen.

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Brands

List all the brands included in your Company report. Be sure to distinguish your own brands and those for which you reported quantities as a distributor or first supplier.

Important note

If you manufacture private brand products for clients, you are not obligated to report the CP&PM they generate since you are not the brand owner.

Two options are available to you to record your brands:

  1. If you have a long list of brands, you may upload them directly in the reporting system:
    • Open the import panel box;
    • Select the appropriate file in your computer system;
    • Be sure to list your brands in a single column and, to ensure the security of your information, save your file in “.txt” or “.csv” format.
  2. You may also add brands directly in the appropriate field:
    • Click on « Add » at the bottom of the screen to do so. Indicate only one brand name in each field.

To delete a brand, click on « Delete.

Provide any additional information in the comments field at the bottom of the screen. For example, you may use this space to indicate that you sold a brand or made some other internal changes that had an impact on your data during the reference year.

Click on « Save » and go to the last step

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Submitting your Company Report

Follow these tips before you submit your Company Report.

  • Verify your Company Report for accuracy before submitting it. Don’t forget that your calculations will not be considered final until you click on « Submit the Company Report ».
  • A Company Report for any given year must be submitted before you can begin entering data for the following obligation year.
  • Before submitting your Company Report, you will need to indicate your purchase order number, if any, and whether the report is being submitted by a third party an accountant or external consultant.

Becoming a member of ÉEQ

Membership is free and gives your company a vote at ÉEQ’s annual general meeting, at which the members of the board of directors are appointed. Acceptance of your membership request is, however, conditional on the payment of your contribution.

 Authorization to list

You have the option to authorize ÉEQ to disclose your company’s name among all entities who have complied with their legal obligations under the Schedule of Contributions in order to promote the fact that the industry finances the curbside recycling system.

Note that if you chose to become a member of ÉEQ, you will automatically give your authorization.

Confirming your obligation status

Check the « Confirm obligation status » box to confirm that:

  • You have read ÉEQ’s Schedule of Contributions and agree to comply with the Application Rules.
  • You are authorized to file the data on behalf of your company.
  • The systems and procedures used to calculate your data were reviewed and are as accurate as possible.
  • You acknowledge that your company is required to keep supporting documentation regarding data for a period of five years following the date on which the Company Report is submitted, and that data are subject to review by ÉEQ

Click on the « Submit the Company Report » button.

Important note

Companies have one year from the reporting deadline to submit a Material report revision request.

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Preliminary report

As of the 2015-2016 Schedule of Contributions, ÉEQ has implemented a process for companies to file a preliminary report before the new Schedule of Contributions comes into effect, to report the materials placed on the market. The aim is to provide companies with the option to enter their data at a fixed date and obtain an estimate of their contribution based on the rates of the previous Schedule of Contributions. The process does not legally constitute the filing of a report. No invoice will be issued.

The quantities of materials generated in a reference year may be entered in the preliminary reporting portal. The data may be updated until the Schedule of Contributions comes into effect.

The preliminary reporting process is very similar to the standard process. However, difference between the both resides in the fact that the preliminary report status appears on the screen in the preliminary process. An estimated contribution based on the rates of the previous Schedule of Contributions will be displayed on the last page for information purposes only.  

Important note 

When the government publishes the Schedule of Contributions, companies have 90 days to confirm the preliminary data they entered and file their company final report. Only then will an invoice be issued.

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Useful links

A few links that will help you in the reporting process: 

Still need help?

Contact us