Glossary for retailers

Before you begin the reporting process, get up to date on key concepts by consulting the glossary for retailers.

Methodology to facilitate the reporting process

It is important to explain the methodology used to collect or estimate your data as part of the reporting process. In this section, you will find everything you need to develop your own work methodology.

Use the dedicated page in the ECO-D online reporting portal to detail your methodology.

Methodological steps

  • List all the products sold during the reporting year
  • Determine those responsible for each product: – Include all the containers, packaging and printed matter related to your private brand products and those for which you are the first supplier in Québec.

Identify the components of each product for which you are responsible. For example, for a bottle of water sold individually, you must report:
– weight of the bottle including the label
– cap

  • Note that as of the 2018 Schedule of Contributions, the containers, packaging and printed matter sold as products (product CP&PM) are designated materials and must be reported by your company, if applicable.

For example: – aluminium pie plates; – snack, sandwich and freezer bags; – paper and polystyrene plates and glasses.

  • Include all secondary and tertiary packaging that will ultimately end up with the consumer. For example:
    – the plastic film and cardboard tray used to wrap bottles of water sold by the carton.
  • Include the materials added at the point of sale.

– receipts and invoices
– shopping and prescription bags
– meat trays
– gift wrapping, etc.

  • Include all marketing-related printed matter.

– flyers
– catalogues
– inserts
– promotional booklets, etc.

  • List all the containers, packaging and printed matter used to fulfill online orders.
    For example:
    – shipping boxes
    – padded envelopes, etc.

 

  • List the products distributed free of charge at special and promotional events.
  • Indicate the data sources used to complete your report. For example: real unit weight determined manually or provided by the manufacturer, supplier or printer.

Allowable deductions

  • The transport packaging that is not ultimately meant for consumers.
  • Containers, packaging and printed matter recovered after in-home delivery.
  • Returned merchandise that is:

– recalled
– expired
– damaged and cannot be sold to a consumer
– not distributed.

  • All containers, packaging and printed matter used or recovered in-house, unsold or not distributed.
  • All refundable containers. For example: soft drink containers, etc.
  • Containers and packaging meant for a final consumer that is an industrial, commercial or institutional establishment.

Information to have on hand when filling a report online

  • Describe your activities and products and list the number of points of sale or entities in Québec.
  • Mention the changes since the last report.

Explain any considerable variations between the current quantities you are reporting and those included in the last report.

For example:
– Increase or decrease in sales (%)
– launch of new products
– store openings or closures
– acquisition or sale of brands
– reduction in packaging
– implementation of new measures

Reporting the containers, packaging and printed matter you put on the market in Québec each year can be a time-consuming exercise. But the right tools make it easier!

Examples of designated materials to include in your report

Food products / electronics / apparel and sporting goods / hardware / others
Produits : À classifier dans :

Flyers / inserts

Flyers and inserts printed on newspaper / Other printed matter (if printed on another type of paper)

Gift card packaging

Boxboard and other paper packaging

Shopping bags

HDPE, LDPE shopping bags and others

Sales slips

Other printed matter

Boxes and packaging for online orders

Corrugated cardboard and other printed matter

Packaging added at the point of sale 

PET containers / Expanded polystyrene – food packaging / Non-expanded polystyrene / Kraft wrapping paper

Hassle-free reporting

Examples of containers, packaging and printed matter made up of several materials subject to a fee

Some containers, packaging and printed matter raise a few questions. In what material class should I report the bottlecap, label or lid? A picture is worth a thousand words!

Common errors by retailers

The reports filed by retailers often contain the same errors. Here are some tips and tricks to help you avoid them!

You generate less than 15 TM of designated materials or your revenue is in the $1M and $2M range?